Season X - Safety, Registration, and Refund Guidelines
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Artists Simply Human • Dance Convention

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Season X - Safety,Registration, and Refund Guidelines

Artists Simply Human (ASH), in full cooperation with its venue partners is working diligently to develop and implement safety procedures and protocols to help promote a safe environment during all of our events. These practices may not reflect all that ASH is doing to ensure the safety and health of all participants. We will continue to modify these protocols based on advisories from local and federal authorities. We believe that these protocols, and working together to implement them, can ensure a safe event and the ability to dance together again.

Masks Required in Common Areas

In accordance with CDC guidelines, we require attendees to wear masks in the common areas of the venue (lobby, foyer areas, and while watching the Performance Showcase.) ASH staff, crew, and faculty are required to wear masks. Masks will also be available for purchase.

Distancing in Convention Classes/Auditions

ASH has increased the amount of contracted ballroom/class space with our venues and is limiting capacity to allow for more social distancing. Masks are not required while dancing, but are required when entering and exiting the room. While our faculty loves you, we all have to go with “air hugs” and “air high fives” to keep each other safe!

Virtual Class Option

Please see the Registration Guidelines at www.ASHDance.com. If dancers would prefer not to take classes in the ballrooms, the classes will be available for livestream, to take from their hotel room or home (if the event is within driving distance). This will ensure that they can still further their dance education and participate in the performance showcase with their studios. Studios should contact ASH directly when choosing to utilize this option at least 14 days prior to the event.

Breaking Up the Day

Class schedules will be modified to create staggered breaks for each convention classroom throughout the day in order to minimize crowds in common areas. This will ensure the least amount of people at any given .me in hallways and at the Merchandise and Registration Booths. If you prefer a contact-less experience, you can visit us online at www.ASHMerchandise.com to order merchandise prior to the event.

Class Observers/Virtual Observers

For now, ASH will be limiting observers in all classes to Studio Staff only. We will be offering Virtual Observer Bands. Virtual Observers will be able to purchase and stream the classes via www.ASHVirtual.com. As our internet connectivity varies from venue to venue, we will release what classes are available to livestream in your city’s Welcome Packet at www.ASHDance.com

ASH Safety Squad

ASH will designate different members of staff and crew to make sure surfaces are sanitized, masks are being worn, and proper social distancing is taking place. In addition, ASH has purchased air purifying foggers which will be used throughout the day in classrooms, backstage, onstage, common areas, and dressing rooms.

Taking the Stage/Backstage at ASH

ASH will be creating block studio scheduling for the Performance Showcase. Congregating backstage is not permitted. Masks must be worn backstage and only removed while dancing. One routine at a time will be permitted backstage. The routine on deck will wait outside of the backstage area, and will enter once the routine onstage has finished and exited the backstage area.

Dressing/Changing Rooms

Studios should limit the number of parents assisting with costume changes to the absolute minimum necessary. A\er each studio completes their routines, ASH staff will properly clean the changing room before the next studio enters.

 

Performance Showcase Audience

ASH will have limited seating available for Studio Staff and immediate parents/guardians. All audience seating will be arranged in coordination with the venue to support best practices for social distancing. We ask that you wear a mask and only sit with members of your studio. In all instances, please remain 6 feet apart and wear your mask.

Watch Performance Showcase on ASH’s Livestream

Since seating will be set up according to social distancing guidelines and limited to Studio staff and immediate parents/guardians, ASH will livestream the performance showcase at www.ASHWebcast.com. The video wall located in the lobby will also be broadcasting the Performance Showcase. Friends and family can watch from home, and attendees will be able to watch from anywhere at the venue!

One-Way Only

Whenever possible, all entrances and exits will be separate and one-way only. All Entrances and exits will be clearly labeled, respectively. No one may enter through the exit and vice versa.

 

Welcome Show, Closing Show, Collaboration Class, Q&A Session, and Awards

The Welcome and Closing Shows are being re-imagined using all ballroom space, digital media, and featuring Company, Assistant and Faculty performances. Whenever possible, ASH will create more award sessions to minimize crowd sizes. All Scholarships will be announced in the Closing Show and presented to the recipients by a gloved and masked ASH Assistant. One studio representative will be designated to pickup all awards. Collaboration Class and Q&A Session are suspended for the time being.

Distancing in Common Areas

All attendees should observe social distancing requirements in the common areas outside of the ballroom. When in line for registration or when purchasing merchandise, please stand 6 feet apart, and have your mask on.

 

Elimination of Photo/Video Booth

ASH will eliminate our Photo/Video Booth. All Photos and Videos are available to view and purchase at www.ASHPhotoVideo.com

 

Elimination of Cash and Coins

ASH will eliminate all cash and coin transactions. Only credit cards and contactless payment such as Apple Pay or Google Pay will be allowed. As always, Cashier’s Checks or Money Orders will be allowed for Registration payments if pre-arranged with the ASH Office prior to the event.

 

Elimination of Water Stations

ASH will eliminate the traditional water stations in the ballrooms. Dancers should bring multiple water bottles to class in their bags to stay hydrated!

 

Hand Sanitizer

Hand sanitizer will be available outside every class/ballroom, backstage, dressing rooms, and at the MERCH counter. Everyone must use the hand sanitizer upon entering and exiting. At MERCH, we ask that you use the sanitizer prior to beginning any shopping/transaction and at the completion of your transaction. At the REGISTRATION BOOTH, we ask that you use the hand sanitizer provided before and after you check-in.

Hand Washing

All attendees should wash their hands multiple times throughout the day. The CDC recommends this as one of the best practices to avoid transmission of the virus. Staff, Faculty, and Crew will be required to wash their hands consistently throughout the day.

 

Safety Training

All ASH Staff, Crew, and Faculty will receive vigorous safety training to ensure that all CDC methods of sanitizing and general cleanliness are employed to keep themselves and clients from being at risk.

 

Temperature Checks

All ASH Staff, Crew, and Faculty will receive touch-less temperature checks each day. Hotel partners are also following this same process with their employees. Any Staff, Crew, or Faculty with a temperature higher than 99.9 will not be permitted to work the event. We recommend studio owners and staff check temperatures of dancers and staff each morning.

Venue Cleanliness

The hotel venues have increased sanitization of all surfaces, handrails, elevators, door handles, etc. and will be cleaning and sanitizing regularly throughout or during our entire event.