24/25 PERFORMANCE SHOWCASE FEES & TIME LIMITS

Performance Showcase can begin as early as 7:00 am on Friday and in some select cities on Thursday. Once capacity is reached, studios who register after capacity has been reached may be given the option to perform some or all of their routines on Thursday.

 

How is ASH’s Performance Showcase Different From a Competition?

The Performance Showcase is an opportunity for dancers to perform their pieces in a supportive and non-competitive environment. Each performance will be critiqued by the ASH Faculty and Guest Judges. Awards will be given, however, the performances are not scored. Awards are decided by a consensus opinion of the judges. 

Please note: Because we are not a Competition, there are no age or style categories. When you register and are required to enter a “Style” for a routine, this is not a category. This is information that we distribute to our technical and media teams at the event to provide the best production value for your routine.

 

GENERAL PERFORMANCE SHOWCASE RULES

• To participate in the Performance Showcase, dancers must be registered for the full convention.
• Each registered dancer may register up to 2 solos for 24/25 Season.
• The “style” of each routine is only for reference for our Media and Lighting teams. Because the Performance Showcase is not a competition, the “style” is not a category and will not be listed anywhere except your online registration account and seen only by our Media and Lighting teams.
• Changes to any routine must be made by the “Registration Cutoff Date” listed on the specific city page.
• Dancers may perform solos and duets/trios in the Performance Showcase without a Teacher registered.
• In order to perform a group routines (4+ dancers) in the Performance Showcase, a Teacher must be registered (Teachers attend ASH free of charge but must be registered.)
• Independent dancers may participate in the Performance Showcase.
• All routines must be appropriate for family viewing.
• Teachers may not coach dancers during performance.
• All performers must be students. NO TEACHERS OR PROFESSIONAL DANCERS.
• If a minimum number of entries is not reached, ASH Productions reserves the right to cancel the Performance Showcase. In the event of a cancellation, ASH Productions will issue a full refund for Performance Showcase fees only.
• Awards received when a dancer is registered with a studio are not valid when registering as an independent or with another studio.
• Due to extraordinarily high demand, if a studio registers at least 15 students and 10 routines for an event, then alters that registration after the Early Bird Discount Deadline to fall below 15 students and 10 routines, the following restrictions will apply to any future registration:
  • The online account will be suspended and the studio must contact info@ashproductions in order to register. 
  • A required 50% deposit must be made upon registration.
  • Any registration must be paid in full 2 weeks prior to the Early Bird Discount Deadline.

 

SCHEDULE

The Performance Showcase will be held on Friday, Saturday, and sometimes on Thursday and/or Sunday when necessary to accommodate all registered routines. 

• All Event Schedules, Performance Showcase Schedules, and Welcome Packets will be released exactly 10 calendar days prior to the event by the end of the business day. No information will be available prior to the release of that information. Please do not contact ASH before then about scheduling information. 
• Registration for the Performance Showcase is on a first come, first serve basis. Due to time restraints, once maximum capacity is reached, we will no longer accept Performance Showcase routine registrations. In select cities, studios who register after capacity has been reached may be given the option to perform some or all of their routines on Thursday.
• There will be strict adherence to the Performance Showcase program order. Please be ready to perform when scheduled. Keep in mind that routines which do not perform at their scheduled Performance Showcase time may be ineligible to receive Performance Showcase Awards.

 

THE ASH STAGE & PROPS

• The following items may NOT be used in routines: paint, liquid, glass, fire, live animals, confetti, powder, and glitter.
• Props are allowed. However, you must enter the prop information when registering the routine.
• Props may not be larger than 8 feet tall.
• Prop setup and take down time must not exceed 2 minutes for both setup and take down combined. If 2 minutes is exceeded, the routine will not be eligible for Performance Showcase Awards.
• Props must be carried on and off the stage. ASH Staff or Crew will NOT assist in unloading, moving, assembling, repairing, or dismantling props or any other equipment. 
• Please leave the stage area clean for the next performers.
• Stage Dimensions – 24 feet deep x 48 feet wide. The performance stage size varies based on venue size and configuration and can range from approximately 24’x34’ to 24’x48’ (stage dimensions may or may not include wing space). 

 

MUSIC

• All music must be uploaded to your online registration account at least three weeks prior to the start of the event.
• You can upload music by clicking the green “Media Manager” button for your event. Only MP3 files are accepted. Once uploaded, you can preview all music!
• Uploaded music must match the timestamp you entered when registering a routine. If the music exceeds the time entered and also exceeds the time limits listed in the table above, you will be charged according to the extended time rates listed in the table above for each dancer in the routine and become ineligible for Performance Showcase Awards.
• Please bring a backup USB of all music to the event. Only a USB will be accepted. ASH will not accept music on an iPhone, iPod, computer, CD, or any other device.

 

WATCHING THE PERFORMANCE SHOWCASE

The Performance Showcase is free to watch and open to all family and friends to attend FOR FREE. Once seating capacity is reached in the ballroom, no more audience members will be allowed entry. ASH will livestream the performance showcase at www.ASHWebcast.com. The video wall located in the lobby will also be broadcasting the Performance Showcase. Friends and family can watch from home, and attendees will be able to watch from anywhere at the venue!

 

CRITIQUES

Critiques will be uploaded after the event to your online Studio or Independent registration account. You can view and/or download your critiques by clicking “Scores”. Critiques will be available for viewing and download by Tuesday following the event.

 

AWARDS

Awards at ASH function like “Overall Awards” at a traditional competition. There are no categories according to age or style.

Routines may receive multiple awards, but each award voucher may only be used once per routine. (Ex. “Too Darn Hot” performed at 3 events in the same season and won 3 Choreography Picks. Only one Choreography Pick may be used the following season.)

 

PAYMENT

ASH accepts Visa, Master Card, Discover, American Express, checks or money orders. Checks or money orders must be postmarked before the Early Bird Discount Deadline in order to secure the Early Bird rate. If a check is returned, you will be assessed a $30.00 fee. Only cash and credit cards are accepted when registering at the door or paying a final balance upon check-in at Registration. *All funds must be paid in U.S. currency only. No International, Canadian or Foreign checks will be accepted.

 

REFUND POLICY

Unless ASH is forced to cancel due to Acts of God, CDC, local, state, or federal government mandates, ASH will not provide a refund under any circumstance. If the event is held and a dancer cannot attend due to injury or illness, you must contact the ASH Office at least 24 hours prior to the start of the event. ASH will issue a credit statement to be used up to one year from the date of issue for convention and/or performance showcase fees provided the dancer submits a doctor’s note within 30 days via email to info@ashproductions.com.